Privacy Notice

Introduction

We ask that you read this privacy notice carefully as it contains important information on who we are, how and why we collect, store, use and share personal information, your rights in relation to your personal information and how to contact us. We seek at all times to comply with the General Data Protection Regulation (GDPR).

Who we are

The 4566 Preservation Group collects, uses and is responsible for certain personal information about you. When we do so we are regulated under the GDPR which applies across the European Union (including in the UK) and we are responsible as ‘controller’ of that personal information for the purposes of the GDPR. The GDPR will be supplemented in due course by additional UK specific data protection legislation.

What personal information do we collect?

We collect personal information about you when you:

visit our website, join a mailing or marketing list,
contact us on social media or by email,
complete a survey or enter a competition organised by us
contract directly with us
contract with us as a third party
access certain data capturing devices (for example studying which pages of our website you read the most through the use of cookies).

Under no circumstances is debit/credit card information ever stored on our computers.

How do we collect information?

You may give us the information orally, by web form, email, telephone or by letter.

How long do we keep your personal data?

All personal data are kept no longer than is necessary. In the case of any contract concluded with us then financial data is kept for a period of seven years from the date when the contract is completed.

In circumstances when a customer completes a document signifying consent to receive a particular service then the document is kept indefinitely unless the customer in writing withdraws the consent.

What is the lawful basis for you processing my information?

We must have a lawful basis for processing your information; this will vary on the circumstances of how and why we have your information, but typical examples include:

the activities are within our legitimate interests to engage with and provide services to supporters, and third parties
you have given consent for us to process your information e.g. in relation to marketing activities
we are carrying out necessary steps in relation to a contract to which you are a party or prior to you entering into a contract
the processing is necessary for compliance with a legal operation to which we are subject, e.g. for us to be able to comply with legal obligations imposed by statute and statutory regulation

How do we use your information?

We use the information:

to provide information that you may require regarding the services that we offer
to fulfil our contract with you
to comply with our statutory and regulatory obligations
to send you marketing communications.

Disclosure of your information

We may be obliged to disclose data by order of a court, by statute, or we may be permitted to disclose it under applicable data protection laws in other circumstances.

How do we protect your information?

All our computers are protected by firewalls and reputable anti-virus software to which all patches and updates are applied as soon as possible. External servers are similarly protected and provided by organisations we trust. Our computers and programmes are protected by passwords. Information in hard form is kept in locked drawers or filing cabinets.

What are cookies?

We may collect information using “cookies.” Cookies are small data files stored on the hard drive of your computer or mobile device by a website. We may use both session cookies (which expire once you close your web browser) and persistent cookies (which stay on your computer or mobile device until you delete them) to provide you with a more personal and interactive experience on our Site.

Disabling cookies

You can typically remove or reject cookies via your browser settings. In order to do this, follow the instructions provided by your browser (usually located within the “settings,” “help” “tools” or “edit” facility). Many browsers are set to accept cookies until you change your settings.

Further information about cookies, including how to see what cookies have been set on your computer or mobile device and how to manage and delete them, visit www.allaboutcookies.org.

If you do not accept our cookies, you may experience some inconvenience in your use of our Site. For example, we may not be able to recognise your computer or mobile device and you may need to log in every time you visit our Site.

What are your rights concerning our use of your personal information?

Under GDPR your rights include:

Right of access. You may request to see what data we hold about you.
Right to rectification and data quality. You may require us to correct data which are inaccurate or incomplete.
Right to erasure including retention and disposal. The right to be ‘forgotten’. If you have had no contract with us, this can be done immediately. If you have had a contract, we must retain relevant data for seven years. Data older than this can be deleted, though we need to retain your name in our archives as a marker for past transactions.
Right to restrict processing. In this case we can retain the data but not use it.
Right of data portability. This does not apply as we do not process data by automatic means.
Right to object, or to withdraw consent. You can ask us to stop sending you direct marketing communications (e.g. brochures or email newsletters). Note that an ‘unsubscribe’ request will stop future mailings, but that if you require your data to be deleted you must specifically notify us.

If you wish to exercise any of these rights, please email or write to us, and we will respond appropriately as quickly as possible. Furthermore, if you would like to discuss this policy, ask how we use your personal information, provide feedback or make a complaint please email or write to us.

Contact information

Sarah Thompson

4566 Preservation Group

c/o 191 Stourbridge Road, Kidderminster, Worcestershire DY10 2UY

Telephone: +44 (0) 1777 817798

Email: info@4566.org.uk

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us as detailed above.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office

Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

Changes to this privacy notice

This privacy notice was last updated in April 2023.

We may change this privacy notice from time to time as our business and internal practices and/or applicable laws change. We will not make any use of your personal information that is inconsistent with the original purpose(s) for which it was collected or obtained (if we intend to do so, we will notify you in advance wherever possible via our website and/or otherwise contacting you by post or email) or otherwise that is permitted by applicable law.